Present: Dan Barron, Mayor Norman Carlson, Jr., Fred DiMartino, John Kurtz, Hugh Mason, Jeff Porter (arrived at 5:40 p.m.), Jeannine Wallace and John Yaroch

Absent: John Taylor

• APPROVAL OF MINUTES

The Board reviewed the April 25^th regular meeting minutes and the May 9^th minutes of the joint DDA/Planning Commission minutes.

Motion made by John Kurtz and seconded by John Yaroch to approve the April 25^th and May 9^th minutes as submitted. Motion adopted unanimously.

E) PUBLIC INPUT, NOT RELATED TO OTHER AGENDA ITEMS

None.

F) NEW BUSINESS

Marina Engineering

Engineering contracts from United Design Associates Inc. and Pollack Design Associates have been approved by the City Council for the final design of the Marina project. The contracts were presented to the DDA for their approval also. The City Council will be selling bonds to pay for the marina project, but the DDA is the funding source to pay the bond payments.

DDA members discussed the bid process and the project time line.

City Manager Michael Wiesner asked the DDA to concur with the City Council action and approve the engineering contracts with United Design Associates Inc. and Pollack Design Associates. The City Planning Commission has expressed an interest in reviewing the Marina's final design. The Army Corps of Engineers permit has not been received. The Marina needs to be built per the DEQ permit. The only landside elements of the plan are the bulkhead, sidewalk, railing and Harbormaster's office.

Enter Jeff Porter at 5:40 p.m.

The preliminary marina plans call for the sidewalk adjacent to the bulkhead to be 18' wide. Currently, the sidewalk is six feet or less. The Board discussed if a railing is required along the water's edge, could the railing be similar to the railing used in Bridge Park?

The Mayor advised Board members that the main piers would be open to pedestrians. Access to the individual finger piers would be limited to boaters.

Motion made by Mayor Carlson and seconded by Dan Barron to concur with the City Council action to adopt the resolutions located on pages 14 and 45 of the DDA packet.

WHEREAS, as United Design has performed all the work effort through Section 4 of the Professional Services Agreement between the City of Charlevoix and United Design dated February 10, 2003; and

WHEREAS, said Professional Services Agreement provides for terms whereby United Design could proceed with final design; and

WHEREAS, United Design has submitted a January 27, 2005 updated preliminary cost estimates which identify their portion of the Marina project; and

WHEREAS, the City of Charlevoix has a preliminary design for the construction of a 60" storm sewer outfall at the foot of Mason Street and desires United Design to include the storm sewer under its anticipated work and terminate the storm sewer line at a manhole being included in the United Design's final design effort; and

WHEREAS, United Design has submitted a revised project schedule for the project date April 13, 2005; and

WHEREAS, the DNR has issued permit # 03-15-0061-P for the Marina project; and

WHEREAS, the City of Charlevoix is desirous to proceed with the development of the City Marina in Charlevoix

NOW THEREFORE BE IT RESOLVED THAT THE CITY OF CHARLEVOIX CITY

COUNCIL authorize United Design to proceed, per the February 10, 2003 Professional Services Agreement, with final design of the Charlevoix Marina project as defined by their attached January 27, 2005 update of preliminary cost estimate to include the previously mentioned storm sewer design.

BE IT FURTHER RESOLVED, that United Design is to proceed

expeditiously to meet the work schedule as submitted in their April 13, 2005 communication.

RESOLVED, this 23^rd day of May, 2005, A.D.

RESOLUTION

Charlevoix Marina Project

WHEREAS, as Pollack Design Associates has performed all the work effort through Section 4 of the Professional Services Agreement between the City of Charlevoix and Pollack Design Associates, Inc. dated February 10, 2003; and

WHEREAS, Pollack Design has submitted a proposed revision to their Professional Services Agreement dated April 27, 2005, which further identifies the design costs and would allow Pollack Design to proceed with the final design of the project; and

WHEREAS, Pollack Design's April 27, 2005 Professional Services proposal identifies a preliminary cost estimate which would distinguish their portion of the Marina project; and

WHEREAS, United Design has submitted a revised project schedule for the project date April 13, 2005; and

WHEREAS, the DNR has issued permit # 03-15-0061-P for the Marina project; and

WHEREAS, the City of Charlevoix is desirous to proceed with the development of the City Marina in Charlevoix

NOW THEREFORE BE IT RESOLVED THAT THE CITY OF CHARLEVOIX CITY

COUNCIL authorize Pollack Design Associates to proceed, per their amended February 10, 2003 Professional Services Agreement, with the final design of their portion of the Charlevoix Marina project as identified in their April 27, 2005 letter; and

BE IT FURTHER RESOLVED, that Pollack Design Associates is to proceed expeditiously to meet the work schedule as submitted by United Design in their April 13, 2005 communication.

RESOLVED, this 23^rd day of May, 2005, A.D.

Motion adopted by the following yea and nay vote:

Yeas: Dan Barron, Mayor Norman Carlson, Jr., Fred DiMartino, John Kurtz, Hugh Mason, Jeff Porter, Jeannine Wallace and John Yaroch

Nays: None.

Absent: John Taylor

DDA Master Plan

City Planner Gerry Harsch reviewed the proposal from Victor Nelhiebel Land Architecture to update the DDA's development plan. The DDA district has been expanded in the past twenty years. Mr. Harsch asked the Board to look twenty years into the future. In preparing the new plan. The City will provide Mr. Nelhiebel a topography map of the area and provide him to aerial photos of the DDA district. Mr. Nelhiebel will meet with the City Planner and look at areas in which the DDA has changed in the past twenty years. A scheme will be submitted to the DDA for its review and comment. After DDA approval of the scheme, a development plan map will be prepared. Mr. Nelhiebel is also willing to work with the City's Historic District AdHoc Committee to investigate developing a historic area in the DDA district. Mr. Harsch suggested the DDA plan include areas adjacent to the DDA district as outlined on the attached map. (Attachment A.)

Mr. Nelhiebel's proposal is broken into three phases costing $16,982.00.

Phase I includes an initial meeting, site inspection and information gathering, base map compilation and refinements, analysis and a program meeting with the DDA = $6,340.

Phase II will provide a preliminary concepts/alternative and review meeting for $5,640

Phase III is the creation of the master plan with color and digital files for $3,840. Additional project expenses for travel and reproduction, lodging and supplies in the amount of $1,162

Mr. Harsch advised the Board that it is estimated that cost of the map work will be $4,163. The total project will be more than $20,000.

Chairman Mason asked for a project time schedule. Mr. Harsch advised that it will take approximately six weeks to obtain the mapping information.

It was generally agreed that the DDA development plan needed to be updated.

Dave Scott asked if the project was in the DDA budget. Mr. Scott expressed the importance that the DDA look at its budget and the future funds available to complete the DDA's projects. City Manager Mike Wiesner advised the Board that funds were available.

Dan Barron stated that the DDA needs the updated plan in order to consider what projects are to be considered for funding in the future.

Motion made by Dan Barron and seconded by Jeannine Wallace to fund the proposed study to update the DDA's development plan and incorporate the map on page 56 of the DDA packet, as the area to be included in the study.

Motion adopted by the following yea and nay vote:

Yeas: Dan Barron, Mayor Norman Carlson, Jr., Fred DiMartino, John Kurtz, Hugh Mason, Jeff Porter, Jeannine Wallace and John Yaroch

Nays: None.

Absent: John Taylor

G) OLD BUSINESS

Jeff Porter asked the DDA to consider in the future, the elimination of the 1.2 mill tax levy in the DDA district. It was generally agreed to discuss the item during consideration of the DDA's 2006-07 budget.

The mediation between the Chamber/CVB/DDA is scheduled to be held in two weeks. The Chamber has hired legal counsel to attend the meeting. The CVB has asked Mr. Barron to attend, but he has declined. Board members expressed the desire to meet without legal counsel being present and seek solutions to the conflict.

John Yaroch reported that the several members of the community, including Downtown Coordinator Cindy Martin attended the State Resource Alliance Seminar. The seminar advised of possible grants for services and counseling to promote downtown areas. Grant applications for the 2006 season are underway.

The Downtown Coordinator also presented a report to the DDA, which is made part of the record. (Attachment B)

H) FUTURE AGENDA ITEMS

I) ADJOURNMENT

Motion made by Jeannine Wallace and seconded by Jeff Porter to adjourn. Motion adopted unanimously.

Meeting adjourned at 6:20 p.m.

Respectfully Submitted,

Linda Jo Weller, Recording Secretary